The National Youth Wind Orchestra of Great Britain
The National Youth Wind Orchestra of Great Britain (NYWO) is committed to protecting and respecting your privacy.
This policy includes information regarding your personal data and other information.
NYWO takes the privacy of your personal data and other information seriously.
Information we collect
NYWO collects personal data from you when you voluntarily provide such information, such as when you apply to become a member of NYWO or contact NYWO, without limitation, by phone, post, through the website or email with enquiries. The personal data collected includes, without limitation your name, address, email address, mobile number and other personally identifiable information.
In some cases, and if you use NYWO payment processing services NYWO may collect your financial (e.g. your bank account information or an address to which to send cheques) or credit card information (e.g. your credit card number) as necessary, to facilitate and secure certain payments, and information required for tax purposes, some of which may constitute personal data.
Use of Personal data
NYWO may use the personal data as follows:
Specific reason: if you provide personal data for a certain reason NYWO may use the personal data in connection with the use for which it was provided (e.g. if you contact us by email we will use the personal data you provide to answer your question or resolve your problem and may respond to the email address from which the contact came).
Internal organisational purposes: NYWO may use your personal data for internal organisational purposes including, without limitation, to:
. improve the content and provision of courses, concerts and leisure activities;
. process applications for auditions;
. process admissions to the orchestra/courses;
. organise courses, concerts, tours and events;
. administer the provision of education and events including tours;
. raise funds;
. administer membership records including alumni;
. promote NYWO through public relations and marketing;
. enforce our terms and conditions and payment procedures and collection;
and In any other manner as NYWO may reasonably require in order to carry out the organisational objectives of NYWO or to provide a specific service.
Because non-personal data cannot be used to personally identify you, NYWO may use such information for any lawful purpose.
Disclosure of Information
NYWO does not sell your personal data. This information is a vital part of your relationship with NYWO.
There are however certain circumstances in which NYWO may disclose, transfer or share your personal data with certain third parties without further notice to you, as follows:
NYWO may share your personal data with our agents, consultants and related third parties (e.g. website manager, residential accommodation provider). Like many organisations, NYWO sometimes engages other people or companies to perform certain charity-related functions (e.g. mailing information, ticket fulfilment, maintaining databases and processing payments). When NYWO engages another person or company to perform such functions they may be provided with information, including personal data, in connection with their performance of such functions;
Facebook and other third party connections: NYWO may collect, use, disclose, transfer, and store information from third party services such as Facebook (e.g. If you connect with Facebook we may store your Facebook id, name, email, location, friends, and profile picture and use them to connect with your Facebook account to provide information to you and/or your Facebook friends;
Legal requirements: NYWO may disclose your personal data if required to do so by law including, without limitation, responding to a subpoena or request from law enforcement, court or government agency or in the good faith belief that such action is necessary to:
. comply with a legal obligation;
. protect or defend NYWO’s rights, interests or property or those of third parties;
. prevent, investigate or identify possible wrong doing in connection with NYWO;
. act in urgent circumstances to protect the personal safety of users (e.g. staff, students, tutors etc) of NYWO or the public; or
. protect against legal liability.
Because Non-personal data cannot be used to personally identify you NYWO may disclose, transfer or share non-personal data for any lawful purpose.
You have the choice, when it comes to giving your personal data, to choose not to provide any personal data or limit the personal data you provide. This may prevent you from obtaining a place on one of our courses or continuing your relationship with NYWO.
Do not track
NYWO does not participate in any “do not track frameworks” that would allow us to respond to signals or other mechanisms from you regarding collection of your personal data.
Links to other websites
Storage and security
NYWO may store personal data itself. Such information may be included also in databases owned and maintained by our affiliates, agents or service providers. NYWO takes reasonable steps to protect the personal data provided from loss, misuse, unauthorised access, inadvertent disclosure, alteration and destruction. However, no internet or email transmission is ever fully secure or error-free. In particular, emails sent to or from NYWO may not be secure. Therefore, you should take special care in deciding what information you send via email. Please keep this in mind when disclosing any personal data via the internet.
International privacy laws
Sensitive personal information
Use of sensitive personal information
Sensitive personal information will:
. only be kept to monitor equal opportunities and for other legal requirements;
. be kept confidential within NYWO.
Retention and deletion
NYWO may retain your personal data for as long as you are a member of NYWO or you agree to such retention. NYWO may also retain personal data and non-personal data for an additional period as permitted or required by law. If NYWO deletes your personal data it may still exist on backup, archival, or other information media.
NYWO aims to update its website regularly and may change the content at any time. NYWO may suspend access to the website or close it indefinitely. Material on our website may from time to time be out of date, we are under no obligation to update such material.
For the purpose of the Data Protection Act 1998 the data controller is the Director of NYWO.
If you have any enquiry concerning your personal information or with regard to our personal data processing practices please contact firstname.lastname@example.org . NYWO may charge you a reasonable fee for providing this service. If it transpires that any information held is inaccurate or incorrect you should inform NYWO immediately so that it can be amended.
This Policy was last reviewed in June 2016
This Policy was made in April 2014
The National Youth Wind Orchestra of Great Britain is a registered charity number 327 024
© The National Youth Wind Orchestra of Great Britain