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The National Youth Wind Orchestra of Great Britain


Privacy Policy

The National Youth Wind Orchestra of Great Britain (NYWO) is committed to protecting and respecting your privacy.

This privacy policy (together with our terms and conditions and any other documents referred to) sets out our policy with regards to the basis on which any information, including personally identifiable information (“personal data”) which NYWO collects from you, or that you provide to NYWO, will be processed.

This policy includes information regarding your personal data and other information.

NYWO takes the privacy of your personal data and other information seriously.


By using this website or allowing someone to use this website on your behalf, you are consenting to the collection, use, disclosure, transfer and storage in accordance with this privacy policy of any personal data or other information received by NYWO as a result of such use.

Information we collect

Personal data

NYWO collects personal data from you when you voluntarily provide such information, such as when you apply to become a member of NYWO or contact NYWO, without limitation, by phone, post, through the website or email with enquiries. The personal data collected includes, without limitation your name, address, email address, mobile number and other personally identifiable information.

In some cases, and if you use NYWO payment processing services NYWO may collect your financial (e.g. your bank account information or an address to which to send cheques) or credit card information (e.g. your credit card number) as necessary, to facilitate and secure certain payments, and information required for tax purposes, some of which may constitute personal data.

Use of Personal data

NYWO uses the personal data collected in a manner which is consistent with this privacy policy.

NYWO may use the personal data as follows:

Specific reason: if you provide personal data for a certain reason NYWO may use the personal data in connection with the use for which it was provided (e.g. if you contact us by email we will use the personal data you provide to answer your question or resolve your problem and may respond to the email address from which the contact came).

Internal organisational purposes: NYWO may use your personal data for internal organisational purposes including, without limitation, to:

. improve the content and provision of courses, concerts and leisure activities;

. process applications for auditions;

. process admissions to the orchestra/courses;

. organise courses, concerts, tours and events;

. administer the provision of education and events including tours;

. raise funds;

. administer membership records including alumni;

. promote NYWO through public relations and marketing;

. enforce our terms and conditions and payment procedures and collection;

and In any other manner as NYWO may reasonably require in order to carry out the organisational objectives of NYWO or to provide a specific service.

Marketing: NYWO may use your personal data to contact you in the future for marketing and advertising purposes including without limitation, to inform you about courses, concerts or events which may be of interest to you, to develop promotional or marketing materials and provide those materials to you and others and to display content and advertising which may be relevant to you, in accordance with the terms of this privacy policy. If NYWO intends to use any personal data in any manner which is not consistent with this privacy policy, you will be informed of such anticipated use prior to or at the time of which personal data is collected or we will obtain your consent subsequent to such collection but prior to such use.

Non-personal data

Because non-personal data cannot be used to personally identify you, NYWO may use such information for any lawful purpose.

Disclosure of Information

Personal data

NYWO does not sell your personal data. This information is a vital part of your relationship with NYWO.

There are however certain circumstances in which NYWO may disclose, transfer or share your personal data with certain third parties without further notice to you, as follows:

NYWO may share your personal data with our agents, consultants and related third parties (e.g. website manager, residential accommodation provider). Like many organisations, NYWO sometimes engages other people or companies to perform certain charity-related functions (e.g. mailing information, ticket fulfilment, maintaining databases and processing payments). When NYWO engages another person or company to perform such functions they may be provided with information, including personal data, in connection with their performance of such functions;

Facebook and other third party connections: NYWO may collect, use, disclose, transfer, and store information from third party services such as Facebook (e.g. If you connect with Facebook we may store your Facebook id, name, email, location, friends, and profile picture and use them to connect with your Facebook account to provide information to you and/or your Facebook friends;

Legal requirements:  NYWO may disclose your personal data if required to do so by law including, without limitation, responding to a subpoena or request from law enforcement, court or government agency or in the good faith belief that such action is necessary to:

. comply with a legal obligation;

. protect or defend NYWO’s rights, interests or property or those of third parties;

. prevent, investigate or identify possible wrong doing in connection with NYWO;

. act in urgent circumstances to protect the personal safety of users (e.g. staff, students, tutors etc)   of NYWO or the public; or

. protect against legal liability.

Non-personal data

Because Non-personal data cannot be used to personally identify you NYWO may disclose, transfer or share non-personal data for any lawful purpose.

Your choice

You have the choice, when it comes to giving your personal data, to choose not to provide any personal data or limit the personal data you provide. This may prevent you from obtaining a place on one of our courses or continuing your relationship with NYWO.

Do not track

NYWO does not participate in any “do not track frameworks” that would allow us to respond to signals or other mechanisms from you regarding collection of your personal data.


This privacy policy does not apply to any personal data collected by NYWO other than personal data requested by NYWO and collected through the application form, consent form and health-care plans. This privacy policy shall not apply to any unsolicited information you provide to NYWO or another user of or visitor to NYWO or through any other means. All unsolicited information shall be deemed to be non-confidential and NYWO will be free to reproduce, use, disclose, and distribute such unsolicited information without limitation or attribution.


NYWO does not knowingly collect personal data from children under the age of 13. If you are under the age of 13 please do not submit any personal data to NYWO. NYWO encourages parents and legal guardians to monitor internet usage by their children and help to enforce our privacy policy by instructing their children never to provide personal data to NYWO without their permission. If you have reason to believe that a child under the age of 13 has provided personal data to NYWO, please contact NYWO and we will endeavour to delete that information from our databases.

Links to other websites

This privacy policy applies only to NYWO. The NYWO website may contain links to other websites not operated, nor controlled by NYWO (i.e. third party sites). The policies and procedures described here do not apply to “third party sites”. The links to third party sites do not imply that we endorse or have reviewed the third party sites. NYWO suggests contacting those sites directly for information on their privacy policies.

Storage and security

NYWO may store personal data itself. Such information may be included also in databases owned and maintained by our affiliates, agents or service providers. NYWO takes reasonable steps to protect the personal data provided from loss, misuse, unauthorised access, inadvertent disclosure, alteration and destruction. However, no internet or email transmission is ever fully secure or error-free. In particular, emails sent to or from NYWO may not be secure. Therefore, you should take special care in deciding what information you send via email. Please keep this in mind when disclosing any personal data via the internet.

International privacy laws

If you are visiting our website from outside the UK, please be aware that you are sending information including personal data to the UK. NYWO will hold and process your personal data and non-personal data in accordance with privacy laws in the UK and this privacy policy. Please note that the privacy laws in this country may not be the same as the privacy laws in other countries.

Sensitive personal information

NYWO is committed to ensuring equality to all irrespective of gender, disability, ethnicity, marriage, sexual-orientation, religion or belief, or social-economic background. To do this NYWO needs to monitor the data trends of those applying. We therefore encourage you to submit sensitive personal information (e.g. ethnicity, gender or disability). This information enables NYWO to meet its obligations under the Equality Act 2010. By disclosing such sensitive personal information to NYWO you are consenting to the collection and processing of your sensitive personal information in accordance with this privacy policy.

Use of sensitive personal information

Sensitive personal information will:

. only be kept to monitor equal opportunities and for other legal requirements;

. be kept confidential within NYWO.

Changes to this privacy policy 

NYWO may change from time to time. As a result it may become necessary to make changes to this privacy policy. NYWO reserves the right in our sole discretion to update or change this privacy policy at any time. Such policy changes will be posted to the NYWO website with a last updated date on the privacy policy. Please review this policy periodically and especially before you provide any personal information. Your continued use of the NYWO website following notification of any change to the privacy policy constitutes acceptance of such changes. If such changes are unacceptable to you your sole remedy is to cease access to the website.

Retention and deletion

NYWO may retain your personal data for as long as you are a member of NYWO or you agree to such retention. NYWO may also retain personal data and non-personal data for an additional period as permitted or required by law. If NYWO deletes your personal data it may still exist on backup, archival, or other information media.


NYWO aims to update its website regularly and may change the content at any time. NYWO may suspend access to the website or close it indefinitely. Material on our website may from time to time be out of date, we are under no obligation to update such material.


For the purpose of the Data Protection Act 1998 the data controller is the Director of NYWO.

If you have any enquiry concerning your personal information or with regard to our personal data processing practices please contact office@nywogb.com . NYWO may charge you a reasonable fee for providing this service. If it transpires that any information held is inaccurate or incorrect you should inform NYWO immediately so that it can be amended.

Use of cookies

NYWO may use cookies on the site. A cookie is a small piece of information sent by a server to a browser which enables the server to collect information. For more information on the use of cookies see www.allaboutcookies.org. NYWO may use cookies to identify you and monitor your use of the website. Most browsers allow you to turn off cookies or to receive a warning before a cookie is stored on your hard drive. You should refer to your browser instructions or help screen to learn more.


NYWO will regularly review this privacy policy.

This Policy was last reviewed in June 2016

This Policy was made in April 2014


The National Youth Wind Orchestra of Great Britain is a registered charity number 327 024

© The National Youth Wind Orchestra of Great Britain